Contract Renewal

Passivae's contract renewal process allows clients to extend their engagements with recruiters and candidates, fostering ongoing collaborations and successful project outcomes. This article explains how contract renewals are initiated and managed on the platform, and what to consider during the renewal process.

Initiating Renewal

When a client wishes to renew a contract with a recruiter or candidate, they can initiate the renewal process through Passivae. This typically involves contacting the recruiter/candidate through the platform's messaging system or a dedicated renewal feature, if available. The client should express their intention to renew and propose the desired terms for the extended contract.

It's important to initiate renewal discussions in a timely manner, allowing sufficient time for negotiation and agreement before the current contract expires. This ensures a smooth transition and avoids any disruption to ongoing work.

Renewal Terms and Negotiation

Contract renewal provides an opportunity to review and potentially renegotiate the terms of the agreement. This may include:

• Scope of Work: Discuss any changes or additions to the scope of work for the renewed contract period.

• Payment Terms: Review and potentially adjust payment rates, schedules, or methods.

• Contract Duration: Determine the duration of the renewed contract, whether it's for a similar period as the original contract or a different timeframe.

• Other Terms: Address any other relevant terms or conditions, such as performance expectations, termination clauses, or intellectual property rights.

Open communication and clear documentation are essential during the renewal process. Both the client and the recruiter/candidate should ensure they understand and agree on the renewed terms before finalizing the agreement.

Frequently Asked Questions

Who initiates the contract renewal process?

On Passivae, the client typically initiates the contract renewal process. They will contact the recruiter or candidate to express their interest in extending the contract and propose the desired terms for renewal.

How much notice should be given for renewal discussions?

It's generally recommended to initiate renewal discussions a few weeks before the current contract expires. This allows sufficient time for both parties to review the terms, negotiate any changes, and reach an agreement without disrupting the ongoing work.

What if one party doesn't want to renew the contract?

If either the client or the recruiter/candidate doesn't want to renew the contract, the contract will simply end on the agreed-upon expiration date. It's important to communicate clearly and respectfully about the decision not to renew.

When are monthly contracts a good option?

Monthly contracts are often suitable for ongoing projects or longer-term engagements where a consistent monthly payment structure is preferred. They provide more stability and predictability compared to weekly contracts.

How are payment terms typically structured for monthly contracts?

Payment terms for monthly contracts usually involve a monthly retainer or a project-based fee paid in installments.

Can monthly contracts be terminated early?

Yes, monthly contracts can often be terminated early, but this usually requires a written notice period as specified in the contract. The notice period allows both parties to prepare for the termination and potentially make alternative arrangements.