Scheduling a Meeting

As a client on Passivae, scheduling meetings with potential recruiters is a vital step in your hiring process. These meetings allow you to delve deeper into their capabilities and determine if they are the right fit for your project. This article provides guidance on scheduling effective meetings and preparing for them.

Passivae's platform provides convenient tools for scheduling meetings with recruiters. Utilizing these tools effectively is key:

• When sending a meeting request, offer several time slots that work for you. This increases the likelihood of finding a time that suits the recruiter's schedule as well.

• In your meeting request, clearly state the purpose of the meeting, such as discussing a specific project, reviewing their proposal, or conducting an initial interview.

• Once a time is agreed upon, confirm the meeting details, including the date, time, and meeting platform (e.g., Zoom, Google Meet).

Meeting Preparation

Preparing for your meeting ensures you make the most of your time:

• Before the meeting, thoroughly review the recruiter's profile, proposal, and any other relevant information. This allows you to formulate specific questions and assess their suitability.

• Create a list of questions to ask the recruiter, focusing on their experience, expertise, recruitment strategy, and pricing.

• Be prepared to discuss your project requirements in detail, including the required skills, experience, and project timeline.

• If you're using a video conferencing platform, test your audio and video equipment before the meeting to avoid technical difficulties.

Frequently Asked Questions

How do I invite participants to a meeting?

Passivae's meeting scheduling feature allows you to add meeting links.

Can I schedule a meeting with multiple recruiters or candidates at the same time?

Look for options to add multiple participants or create group meetings when scheduling.

How do I propose meeting times that work for everyone?

• Provide several time slots to accommodate varying schedules.

• If participants are in different time zones, clearly indicate the time zone for each option.

• Utilize scheduling tools (if integrated or external) that allow participants to select their preferred time.

What if I need to reschedule a meeting?

• Inform all participants as soon as possible about the need to reschedule.

• Offer new time slots that work for you.

Can I specify a preferred meeting platform or location?

• Clearly state your preferred meeting platform (e.g., Zoom, Google Meet) or location in the meeting invitation.

• If possible, accommodate participant preferences.

How can I prepare for a meeting on Passivae?

• Familiarize yourself with the participants' backgrounds and any submitted proposals.

• Create a list of questions to ask.

• Ensure your audio and video equipment is working correctly.

• Have all relevant project information readily available.

What should I do after a meeting?

• Thank participants for their time and summarize key discussion points.

• Document important information discussed during the meeting.

• Clearly outline the next steps in the process.

• Update the candidates profile with notes from the conversation.

Can I record meetings on Passivae?

• Determine if Passivae offers built-in meeting recording capabilities.

• If recording is possible, always obtain consent from all participants before recording.

• Ensure your recording practices comply with relevant privacy laws.